BOARD OF DIRECTORS MEETING MINUTES

Monday, November 18, 2019

Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Board Attendance

Present:

Tim Hope (President), Janie Coffey, Mallik Singareddy, Ryan McFarland, Jennifer Chapman, Christine Lane, Kelly Lezama (Secretary), John Shermetaro (Treasurer), Joey Marchy (Vice President), Pamela Batts-Brown, Aaron Leedy, Michael Montoya

Absent: Todd Hollinghead (Excused), Bryant Shumaker (Excused), Soner Acar (Excused)

Guests: Michael Trautmann (SIAA), Mike Clark (Times Union J Magazine), Peter King (ULI)

Staff: Kelly Rich

MOTIONS:

1. Motion to approve October consent agenda - APPROVED
2. Motion to approve $1750 for 3 month audit and to change fiscal year to match the calendar year - APPROVED
3. Motion to approve a change to article 12 section 1 to say: “The fiscal year for this Corporation will be January 1 through December 31.” - APPROVED
4. Motion to have SPAR write a Letter of Support to the SIAA’s Historic Infrastructure Parks Initiative - APPROVED
5. Motion to adjourn at 7:31 pm - APPROVED

BOARD OF DIRECTORS MEETING MINUTES
Monday, October 21, 2019

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:02 pm.

Board Attendance

Present: 

Tim Hope (President), Janie Coffey, Mallik Singareddy, Ryan McFarland, Jennifer Chapman, Christine Lane, Aaron Leedy, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Sonar Acar, Michael Montoya, Todd Hollinghead

Absent: None

Guests: None

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the September Board meeting minutes as presented: APPROVED
2. Motion to approve the 2019-2020 budget as proposed by the Finance Committee as presented: APPROVED
3. Motion to accept John Shermetaro as SAMBA representative on CPAC: APPROVED
4. Motion to approve Governance Committee recommendation to appoint Pamela Batts-Brown to backfill Mark Morley’s vacated board seat: APPROVED
5. Motion to table the letter of support of  bill 2019-0747, which helps to preserve our city's history and heritage, while also supporting our Downtown's revitalization: the Downtown Historic Preservation Trust Fund for 24 hrs to allow board to research and complete an email vote.
6. Motion to adjourn at 7:36pm: APPROVED

BOARD OF DIRECTORS MEETING
Monday, September 16, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:14 pm

Board Attendance

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, Ryan McFarland, Kelly Lezama, Soner Acar, Janie Coffey, Aaron Leedy, Mallik Singareddy, Jennifer Chapman

Not Present:

Mark Morley (submitted resignation), John Shermetaro (excused), Michael Montoya

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the August Board meeting minutes as presented: APPROVED
2. Motion to accept the E-Vote for John Shermetaro to serve as Interim Treasurer: APPROVED
3. Motion to accept the E-Vote in Support of Phoenix PUD - 2019-551: APPROVED
4. Motion to confirm the proposal from the finance committee to accept the Forde Firm for 3 year: APPROVED One no vote: Tim Hope, one abstaining vote: Janie Coffey
5. Move to request $1,000 to complete the architectural and structural documentation to complete the building plans. MOTION AMENDED. REVISED MOTION Move to approve $7,500 for phase two with acknowledgement of phase one completed $6,700 under budget. APPROVED.
6. Motion to accept the nomination of the new Board Officers as indicated below. APPROVED
   
   1. Kelly Lezama - Secretary
   2. John Shermataro- Treasurer
   3. Joey Marchy - Vice President
   4. Tim Hope - Board President
7. Motion to adjourn at 7:45 APPROVED

BOARD OF DIRECTORS MEETING
Monday, August 19, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:03 pm

Board Attendance

Present: 

Todd Hollinghead, President, Jaimee Stewart, Treasurer, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Soner Acar, Janie Coffey

Not Present:

Mark Morley, Michael Montoya

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the July Board meeting minutes as presented: APPROVED
2. Motion to accept the resignation of Jaimee Stewart at the end of the board meeting APPROVED
3. Motion to accept the slate of new board candidates as presented by the governance committee APPROVED
4. Motion to adjourn: 7:39 APPROVED

BOARD OF DIRECTORS MEETING
Monday, July 15, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:09 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Mark Morley

Not Present:

Jaimee Stewart, Treasurer (excused), Tim Hope, Vice President (excused), Michael Montoya, Soner Acar, Janie Coffey

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the June Board meeting minutes as presented: APPROVED
2. Motion to approve the amount requested by the Asset Management committee to pay for the architect to create designs for the SPAR office on Main Street APPROVED
3. Motion to approve a $250 sponsorship for the ULI 5K APPROVED
4. Motion to adjourn: 7:02 APPROVED

BOARD OF DIRECTORS MEETING
Monday, June 17, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:09 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Jaimee Stewart, Treasurer, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Michael Montoya, Janie Coffey

Not Present:

Christine Lane (excused), Mark Morley

Staff/Resources Present: 

Kelly Rich

Guests: Diane Graese, Jean Tanler

MOTIONS

1. Motion to accept the Consent Agenda including the May Board meeting minutes as presented: APPROVED
2. Motion to suspend the financial policies and procedures to allow the finance committee to select a new auditor APPROVED
3. Motion to send a letter to the City of Jacksonville encouraging infrastructure improvement APPROVED
4. Motion to not take a position on City Council bill 2019-238 APPROVED
5. Motion to adjourn: 7:45 APPROVED

BOARD OF DIRECTORS MEETING
Monday, May 20, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:09 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Jaimee Stewart, Treasurer, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Christine Lane, Aaron Glick, Michael Montoya, Janie Coffey

Not Present:

Soner Acar, Mark Morley

Staff/Resources Present: 

Kelly Rich

Guests: Diane Graese

MOTIONS

1. Motion to accept the Consent Agenda including the April Board meeting minutes as presented: APPROVED
2. Motion to table taking a position on City Council Bill 2019-238 APPROVED
3. Motion to move forward with the RFP for the SPAR building APPROVED
4. Motion to adjourn: 7:45 APPROVED

1. COMMENTS FROM GUESTS

1. CONSENT AGENDA - 

APPROVAL OF APRIL BOARD MEETING MINUTES  MARCHY

COMMITTEE REPORTS

1. REVIEW OF TREASURER’S REPORT STEWART
2. NEW BUSINESS

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

OTHER NEW BUSINESS 

• City Council Bill 2019-238
• Asset Management - RFP on SPAR building. HOPE

1. OLD BUSINESS 

1. EXECUTIVE DIRECTOR REPORT

1. ITEMS REFERRED TO COMMITTEES

1. ANNOUNCEMENTS

• Urban Core CPAC
• Emerald Trail Master Plan

1. SPAR SCHEDULED EVENTS

• Sherrif’s Watch - 6pm 5/28/19 - RFK Community Center
• Music on Main - 5pm 5/29/19
• Bike Social to Railyard District  - 10am 6/1/19 
• Residential Revival - 6/7-6/8/2019
• Executive Committee June Meeting – 6:30pm 6/12/19
• BOD June Meeting – 6pm 6/16/2019 – Brick and Beam

BOARD OF DIRECTORS MEETING
Monday, April 15, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:12 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Joey Marchy, Secretary, Jaimee Stewart, Bryant Shumaker, John Shermetaro, Ryan McFarland, Soner Acar, Aaron Glick, Michael Montoya, Janie Coffey

Not Present:

Kelly Lezama, Christine Lane, Mark Morley, Tim Hope, Vice President 

Staff/Resources Present: 

Kelly Rich

Guests: none

MOTIONS

1. Motion to accept the March Board meeting minutes as presented: APPROVED
2. Motion to create a taskforce and give them three months to make a recommendation to the board for next steps on the topic of the future of density in the neighborhood and to tell JWB that we cannot respond to the request for support at this time: APPROVED
3. Motion to approve the design of the new scoreboard signage for Klutho Park and recommend it to the City: APPROVED
4. Motion to adjourn: 8:15
   
   

1. COMMENTS FROM GUESTS

1. CONSENT AGENDA - 

APPROVAL OF MARCH BOARD MEETING MINUTES  MARCHY

COMMITTEE REPORTS

1. REVIEW OF TREASURER’S REPORT STEWART
2. NEW BUSINESS

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

OTHER NEW BUSINESS 

• Request to support changes in new construction requirements MONTOYA

1. OLD BUSINESS 

• Klutho Park Scoreboard RICH

1. EXECUTIVE DIRECTOR REPORT

1. ITEMS REFERRED TO COMMITTEES

1. ANNOUNCEMENTS

• Urban Core CPAC
• Emerald Trail Master Plan

1. SPAR SCHEDULED EVENTS

• Bike Social to Jumbo Shrimp  - 5:30pm 4/19/19 - SPAR Office (Main St.)
• Sherrif’s Watch - 6pm 4/23/19 - RFK Community Center
• Music on Main - 5pm 4/24/19
• Residential Revival - 6pm 4/26-27/19 
• SPAR Quarterly Meeting - 6pm 5/9/19 Wells Fargo
• Executive Committee May Meeting – 6:30pm 5/15/19
• Historic Springfield Home Tour - 5/18-19/19
• BOD May Meeting – 6pm 5/20/2019 – Brick and Beam

BOARD OF DIRECTORS MEETING
Monday, March 19, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:15 pm

Board Attendance

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Jaimee Stewart, Bryant Shumaker, John Shermetaro, Ryan McFarland, Soner Acar, Kelly Lezama, Aaron Glick, Michael Montoya, Janie Coffey

Not Present:

Mark Morley

Staff/Resources Present: 

Kelly Rich, Heather Benfield

Guests: none

MOTIONS

1. Motion to accept the February Board meeting minutes as presented: APPROVED
2. Motion to accept re-instate the financial policies and procedures: APPROVED
3. Motion to accept Kiwana Jessup’s resignation from the SPAR Board of Directors: APPROVED
4. Motion to table the fiscal year change until the June Board Meeting: APPROVED
5. Motion to adjourn: 7:45

1. COMMENTS FROM GUESTS

1. CONSENT AGENDA - 

APPROVAL OF FEBRUARY BOARD MEETING MINUTES  MARCHY

COMMITTEE REPORTS

1. REVIEW OF TREASURER’S REPORT STEWART
2. NEW BUSINESS

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

• Reinstate Financial Policies and Procedures
• Kiwana Resignation

OTHER NEW BUSINESS 

1. OLD BUSINESS 

• Finance - Fiscal Year Change

1. EXECUTIVE DIRECTOR REPORT

1. ITEMS REFERRED TO COMMITTEES

1. ANNOUNCEMENTS

• Urban Core CPAC
• Emerald Trail Master Plan

1. SPAR SCHEDULED EVENTS

• SesQ Saison Release  - 6pm 3/19/19 - Chrispy’s
• Sherrif’s Watch - 6pm 3/26/19 - RFK Community Center Bike Ride
• Executive Committee February Meeting – 6:30pm 4/10/19
• Community Clean Up - Northwest Quadrant  - 9:00am 9/13/19
• BOD March Meeting – 6pm 4/15/2019 – Brick and Beam

BOARD OF DIRECTORS MEETING
Monday, February 18, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:15 pm

Board Attendance

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Jaimee Stewart, Bryant Shumaker, John Shermetaro, Ryan McFarland, Soner Acar 

Not Present:

Kelly Lezama - excused, Aaron Glick - excused, Michael Montoya - excused, Janie Coffey - excused, Mark Morley - excused,
Kiwana Jessup

Staff/Resources Present: 

Kelly Rich, Heather Benfield, Victoria Baron

Guests: none

MOTIONS

1. Motion to accept the consent agenda as presented: APPROVED
2. Motion to accept the audit as presented from the auditor: APPROVED
3. Motion to table the discussion on changing the bylaws to move the fiscal year: APPROVED
4. Motion to adjourn: 7:45

1. COMMENTS FROM GUESTS

1. CONSENT AGENDA - 

APPROVAL OF JANUARY BOARD MEETING MINUTES  MARCHY

COMMITTEE REPORTS

1. REVIEW OF TREASURER’S REPORT STEWART

• AUDIT REVIEW

1. NEW BUSINESS

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

• Audit Recommendations

OTHER NEW BUSINESS 

• Finance - Fiscal Year Change

1. OLD BUSINESS 
2. EXECUTIVE DIRECTOR REPORT
3. ITEMS REFERRED TO COMMITTEES
4. ANNOUNCEMENTS

• Urban Core CPAC
• Emerald Trail Master Plan

1. SPAR SCHEDULED EVENTS

• SesQ Saison Release  - 6pm 2/20/19 - Crispy’s
• Sherrif’s Watch - 6pm 2/26/19 - RFK Community Center
• Community Clean Up – 5pm 3/15/19 – Main Street
• Community Clean Up – 9am 3/16/19 – Klutho Park
• Executive Committee February Meeting – 6:30pm 3/14/19
• BOD March Meeting – 6pm 2/18/2019 – Brick and Beam