BOARD OF DIRECTORS MEETING MINUTES

Monday, April 18, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:01 pm.

Present:  Board Attendance

Tim Hope (President) (V), Joey Marchy (Vice President), John Shermetaro (Treasurer), Kelly Lezama (Secretary), Mallik Singareddy, Jennifer Chapman (V), Annie Howe, Todd Hollinghead, AJ Rodriguez, Jason Hardwick, Ben Alcorn, Bryant Shumaker (V), 

Absent:  Christine Lane (E), Ryan McFarland, Pam Batts-Brown

Guests: N/A

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & March Board meeting minutes as presented: APPROVED
2. Motion to move Prudential funds from donation in 2021 to BlackRock60/40 Allocation ETF Portfolio: APPROVED
3. Motion to move $30k from Wells Fargo Operating Account to a money market fund with Prudential to open account: APPROVED
4. Motion to approve new Events and Programming Manager Hire as described in the job description: APPROVED
5. Motion to adjourn meeting at 7:21pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, March 21, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:04 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), John Shermetaro (Treasurer) (V), Kelly Lezama (Secretary), Bryant Shumaker, Mallik Singareddy, Ryan McFarland, Ben Alcorn, Annie Howe,  Todd Hollinghead (V), Christine Lane, AJ Rodriguez (V), Jason Hardwick, Pam Batts-Brown, Ben Alcorn

Absent: Jennifer Chapman

Guests: Bill Hoff (V), Joann Tredenick property owner in Cathedral District to speak on her experience working on a TAP

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & February Board meeting minutes as presented: APPROVED
2. Motion to allocate $3,000 towards the SesQ tree arborist for hormone/fertilizer application and tree pruning: APPROVED
3. Motion to allocate an additional $5,000 to from the SPAR general fund to fund the TAP: DENIED
4. Motion to adjourn meeting at 8:05 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, February 21, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), John Shermetaro (Treasurer), Bryant Shumaker, Mallik Singareddy, Ryan McFarland, Ben Alcorn, Annie Howe, Aaron Leedy, Todd Hollinghead, Ben Alcorn, Christine Lane, AJ Rodriguez, Jason Hardwick, Pam Batts-Brown, Jennifer Chapman

Absent:  Kelly Lezama (E)

Guests: Diane Grease

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & January Board meeting minutes as presented: APPROVED
2. Motion to accept the community and professional development goals as outlined in the January Board Agenda: APPROVED
3. Motion to write a letter of support for “000” Hubbard Street application for JWB. Amended motion to write a letter as a statement of fact regarding the property: APPROVED
4. Motion to adjourn meeting at 7:58pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, January 24, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), John Shermetaro (Treasurer), Bryant Shumaker, Mallik Singareddy, Ryan McFarland, Ben Alcorn, Annie Howe, Aaron Leedy, Todd Hollinghead, Ben Alcorn, Christine Lane, AJ Rodriguez, Jason Hardwick

Absent:  Pam Batts-Brown, Jennifer Chapman, 

Guests: N/A

Staff: Kelly Rich, Mandie Marron

MOTIONS:

1. Motion to accept the Consent Agenda & November Board meeting minutes as presented: APPROVED
2. Motion to suspend the Bylaws to allow newly elected board members to vote on Executive Committee elections prior to being seated: APPROVED
3. Motion to approve the slate of Executive Officers as presented: APPROVED
4. Motion to approve up to $5,000 toward funding a Technical Assessment Panel with ULI.  Motion to amend the the funding threshold to up to $10,000 to fund the TAP with ULI: APPROVED
5. Motion to approve up to $5000 for additional event insurance (under the Porchfest umbrella) for Music on Mains & St. Patrick’s day events: APPROVED
6. Motion to adjourn meeting at 7:58pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, November 22, 2021

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:01pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), John Shermetaro (Treasurer), Bryant Shumaker, Mallik Singareddy, Ryan McFarland, Mallik Singareddy, Ben Alcorn, Christine Lane, Pam Batts Brown, Annie Howe, Jennifer Chapman, Aaron Leedy, Todd Hollinghead, Ben Alcorn

Absent:  N/A

Guests: Bill Hoff 

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & October Board meeting minutes as presented: APPROVED
2. Motion to proceed with an investment account with Prudential starting with $500 initial investment: APPROVED
3. Motion to approved a project to add dog park amenities and use the COJ matching grant : APPROVED
4. Motion to accept the slate of board candidates (New 1st term - AJ Rodriguez, Jason Hardwick, Re-elect 2nd term - Bryant Shumaker, Christine Lane, Ryan McFarland, John Shermetaro) as presented by Governance Committee: APPROVED
5. Motion to approve Bylaws changes as presented: Article 6 MEMBERSHIP, Section 2 REMOVAL OF MEMBERS - The Corporation may revoke membership privileges from any member for cause by a majority vote of the Board and the return of the member’s current annual dues. (REMOVED - Members must conform to the Code of Ethics included in the Bylaws).  Revocation may be initiated when a member commits acts that are in violation of the Bylaws or policies. 
6. Article 13 CODE OF ETHICS - All Board members will be given a Code of Conduct Ethics document at the start of their tenure and annually thereafter. Board members will be expected to review and sign the document, acknowledging that they agree to abide by it. - APPROVED
7. Motion to adjourn the meeting at 7:15 pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, October 18, 2021

6:00pm via Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), John Shermetaro (Treasurer), Bryant Shumaker, Mallik Singareddy, Ryan McFarland, Mallik Singareddy, Ben Alcorn, Christine Lane, Pam Batts Brown, Annie Howe, Jennifer Chapman, Aaron Leedy

Absent:  Michael Montoya, Soner Acar

Guests: Todd Hollinghead, Bill Hoff 

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & September Board meeting minutes as presented: APPROVED
2. Motion to nominate Christine Farley for the Joyce Holbrook Award for 2021: APPROVED
3. Motion to move forward with secondary insurance claim on a contingency basis.   AMENDED motion to move forward with secondary insurance claim on FULL contingency basis: APPROVED, 1 NAY (Shermetaro)
4. Motion to approve a project to paint a bridge mural project in Klutho Park and to use the COJ matching funds towards this project: APPROVED
5. Motion to approve the proposed 2022 budget as presented by the Finance Committee: APPROVED
6. Motion to adopt the 2022 Executive Director bonus structure as outlined in the agenda: APPROVED; 4 NAY (Aaron/Ryan/Christine/Bryant)
7. Motion to adjourn the meeting at 9:05 pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, September 20, 2021

6:00pm via Google Meet

CALL TO ORDER

The meeting was called to order by Vice President, Joey Marchy, at 6:02 pm.

Present:  Board Attendance

Joey Marchy (Vice President), Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy,  John Shermetaro (Treasurer), Ben Alcorn, Ryan McFarland, Mallik Singareddy, Ben Alcorn, Christine Lane, Pam Batts Brown, Soner Acar, Tim Hope

Absent:  Michael Montoya, Jennifer Chapman

Guests: Annie Howe, Bill Hoff, Todd Hollinghead 

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & August Board meeting minutes as presented: APPROVED
2. Confirmation of email vote for JWB 8th Street MF Development Letter of Support: APPROVED via email vote
3. Motion to approve appointment of Annie Howe to replace Janie Coffey’s vacant BOD seat: APPROVED 
4. Motion to adjourn the meeting at 6:56: pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, August 16, 2021

6:00pm via Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:08 pm.

Present:  Board Attendance

Tim Hope (President), Kelly Lezama (Secretary), Aaron Leedy, Mallik Singareddy,  John Shermetaro (Treasurer), Ben Alcorn, Ryan McFarland, Soner Acar, Christine Lane, Pam Batts-Brown

Absent:  Bryant Shumaker, Joey Marchy, Michael Montoya, Jennifer Chapman

Guests: Hector & Cherron Zayas, Bill Hoff, Steve Manis, Todd Hollinghead

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & July Board meeting minutes as presented: APPROVED
2. Motion to adjourn the meeting at 7:33pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, July 19, 2021

6:00pm via Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:11 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy,  John Shermetaro (Treasurer), Ben Alcorn (Late), Ryan McFarland, Mallik Singareddy, Soner Acar, Jennifer Chapman, Michael Montoya, Ben Alcorn

Absent:  Christine Lane (Excused), Pam Batts-Brown (Excused)

Guests: Todd Hollinghead

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & June Board meeting minutes as presented: APPROVED
2. Motion to adjourn the meeting at 7:08 pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, June 21, 2021

6:00pm @ SPAR Building (VCCS) & via Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy, Pamela Batts-Brown, John Shermetaro (Treasurer), Ben Alcorn, Ryan McFarland, Christine Lane, Janie Coffey, Mallik Singareddy, Soner Acar, Janey Coffey

Absent:  Jennifer Chapman, Michael Montoya

Guests: Evan Metz, Todd Hollinghead, Hillary Haas, Bill Hoff

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & May Board meeting minutes as presented: APPROVED
2. Motion to approve Design Review Subcommittee Charter as presented: APPROVED
3. Motion to write a letter of support for the Alberi PUD without tying to the business and revert the height allowance back to that in the CCGS: APPROVED
4. Motion to approve continuing the Conventus contract for 6 months: APPROVED; (Aaron- Abstain, Ryan - NAY)
5. Motion to adjourn the meeting at 7:32 pm.