BOARD OF DIRECTORS MEETING MINUTES

Monday, March 16, 2020

6:00 pm via Webex Conference

CALL TO ORDER

The meeting was called to order by President, Tim Hope at 6:08pm 

Board Attendance

Present: Tim Hope (President) Janie Coffey, Mallik Singareddy,  John Shermetaro (Treasurer), Joey Marchy (Vice President), Pam Batts-Brown, Bryant Shumaker, Todd Hollinghead, (Secretary), Ryan McFarland, Aaron Leedy, Sonar Acar, Christine Lane, Michael Montoya

Absent: Jennifer Chapman(Excused), Kelly Lezama(Excused),  

Guests: Bill Hoff (CPAC Representative), Diane Graese, Heather Benfield

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the February Board meeting minutes as presented (Hope, Marchy): APPROVED 
2. Motion to accept the Treasurer report as presented (Shermetaro & Hope) : APPROVED
3. Motion to Designation of Building Funds - Restricting(Shermetaro & Hope): APPROVED
4. Motion to approve Approval of 2019- Short Year Audit, with adjustments by noon 3/17 via email: APPROVED
5. Motion to approve TAP options as presented (Hope, Marchy) -  APPROVED to TABLE MOTION
6. Motion to adjourn meeting : APPROVED

BOARD OF DIRECTORS MEETING MINUTES
Monday, February 17, 2020

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope at 6:01pm

Board Attendance

Present:  Tim Hope (President) Janie Coffey, Mallik Singareddy, Jennifer Chapman, John Shermetaro (Treasurer), Joey Marchy (Vice President), Pam Batts-Brown, Bryant Shumaker, Todd Hollinghead, Kelly Lezama (Secretary), Ryan McFarland, Aaron Leedy, Sonar Acar

Absent: Christine Lane (Excused), Michael Montoya 

Guests: Bill Hoff (CPAC Representative), Ben Alcorn, Vito Russo (SH&A) discussed Palatka Porchfest, Peter King (ULI) discussed Technical Assistance Panel & referred to CRIC committee,  Clifford Ayer

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the January Board meeting minutes as presented (Lezama): APPROVED Edit Guest Bill Hoff Shadco to CPAC rep 
2. Motion to accept the Treasurer report as presented (Shermetaro & Hope) : APPROVED
3. Motion to to approve the 2020 budget as proposed by the Finance committee: APPROVED
4. Motion to approve Bylaw change to Article 6 - Membership - Section 6.  ANNUAL MEMBERSHIP MEETINGS: APPROVED
5. Motion to consult with Sam Mousa to work with FDOT & CoJ for $1000 per month for up to 3 months. Motion to table discussion based on more defined proposal presented. -  APPROVED to TABLE MOTION
6. Motion to adjourn meeting at 8:15pm : APPROVED

BOARD OF DIRECTORS MEETING
Monday, January 20, 2020

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by Vice President, Joey Marchy at 6:03pm

Board Attendance

Present: Todd Hollinghead (Past President), Janie Coffey, Mallik Singareddy, Jennifer Chapman, Christine Lane, John Shermetaro (Treasurer), Joey Marchy (Vice President), Soner Acar, Michael Montoya, Pam Batts-Brown, Aaron Leedy, Bryant Shumaker

Absent: Tim Hope (President, Excused), Kelly Lezama (Secretary, Excused)

Guests: Bill Hoff (CPAC Representative)

Matt Bishop

John Grace, Stephanie

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the December Board meeting minutes as presented (Chapmen, Shermetaro): APPROVED
2. Motion to accept the Treasurer report as presented(Acar, Marchy) : APPROVED
3. Motion to include staff allocation in Porchfest reporting to the budget (Hollinghead, Montoya); Motion to table previous motion (Acar, Marchy): Passed
4. Motion to not support closing Alleys adjacent to Walnut Court (Marchy, Hollinghead): Passed
5. Motion to adjourn (Hollinghead, Marchy): Passed 

BOARD OF DIRECTORS MEETING MINUTES

Monday, December 16, 2019

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:07 pm.

Board Attendance

Present: Tim Hope (President), Janie Coffey, Mallik Singareddy, Jennifer Chapman (phone in), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Soner Acar, Michael Montoya, Pam Batts-Brown (phone in)

Absent: Todd Hollinghead (Excused), Ryan McFarland, Aaron Leedy

Guests: John Grace & girlfriend Stephanie - 8th St. & Walnut Ct. - presentation on Walnut Court Alley Closure - seeking support from SPAR to close alley

Curtis Dvorak - Liberty & 6th - Discussed Social Media and importance in Non Profit - provided suggestions on how to boost attention to event posts; plans to present similarly to SAMBA

Jay Armento - Hubbard & 5th - supporting comments on Walnut Court Alley Closure; Also wanted to see how SPAR is run.

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the November Board meeting minutes as presented: APPROVED
2. Motion to accept the Treasurer report as presented: APPROVED
3. Motion to draw down on the restricted Community Corridor fund until depleted on JEA utilities bills on Main Street: APPROVED
4. Motion to fund Porchfest Arts account each year during annually budget based on the Porchfest profits: APPROVED
5. Motion to have board disperse Porchfest Arts account throughout the year based on permanent art projects after a thorough do diligence of the board:  APPROVED
6. Motion to reinstate Financial Policies and Procedures for the Finance Committee: APPROVED
7. Motion to amend Policy & Procedures to state that if we suspend P&P it will be for a designated time period:  APPROVED
8. Motion to not write a letter of support at this time for the development of property 232 and 236 E 5th St: APPROVED, 1 ABSTAINED  (changed vote via email)
9. Motion to table discussion on Walnut Court Alley Closure Request: APPROVED - Additional research will be completed by Michael Montoya 
10. Motion to not write a letter of support for the driveway in CROW at 3rd and Market: APPROVED
11. Motion to adjourn meeting at 8:09pm: APPROVED

BOARD OF DIRECTORS MEETING MINUTES

Monday, November 18, 2019

Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Board Attendance

Present:

Tim Hope (President), Janie Coffey, Mallik Singareddy, Ryan McFarland, Jennifer Chapman, Christine Lane, Kelly Lezama (Secretary), John Shermetaro (Treasurer), Joey Marchy (Vice President), Pamela Batts-Brown, Aaron Leedy, Michael Montoya

Absent: Todd Hollinghead (Excused), Bryant Shumaker (Excused), Soner Acar (Excused)

Guests: Michael Trautmann (SIAA), Mike Clark (Times Union J Magazine), Peter King (ULI)

Staff: Kelly Rich

MOTIONS:

1. Motion to approve October consent agenda - APPROVED
2. Motion to approve $1750 for 3 month audit and to change fiscal year to match the calendar year - APPROVED
3. Motion to approve a change to article 12 section 1 to say: “The fiscal year for this Corporation will be January 1 through December 31.” - APPROVED
4. Motion to have SPAR write a Letter of Support to the SIAA’s Historic Infrastructure Parks Initiative - APPROVED
5. Motion to adjourn at 7:31 pm - APPROVED

BOARD OF DIRECTORS MEETING MINUTES
Monday, October 21, 2019

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:02 pm.

Board Attendance

Present: 

Tim Hope (President), Janie Coffey, Mallik Singareddy, Ryan McFarland, Jennifer Chapman, Christine Lane, Aaron Leedy, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Sonar Acar, Michael Montoya, Todd Hollinghead

Absent: None

Guests: None

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the September Board meeting minutes as presented: APPROVED
2. Motion to approve the 2019-2020 budget as proposed by the Finance Committee as presented: APPROVED
3. Motion to accept John Shermetaro as SAMBA representative on CPAC: APPROVED
4. Motion to approve Governance Committee recommendation to appoint Pamela Batts-Brown to backfill Mark Morley’s vacated board seat: APPROVED
5. Motion to table the letter of support of  bill 2019-0747, which helps to preserve our city's history and heritage, while also supporting our Downtown's revitalization: the Downtown Historic Preservation Trust Fund for 24 hrs to allow board to research and complete an email vote.
6. Motion to adjourn at 7:36pm: APPROVED

BOARD OF DIRECTORS MEETING
Monday, September 16, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:14 pm

Board Attendance

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, Ryan McFarland, Kelly Lezama, Soner Acar, Janie Coffey, Aaron Leedy, Mallik Singareddy, Jennifer Chapman

Not Present:

Mark Morley (submitted resignation), John Shermetaro (excused), Michael Montoya

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the August Board meeting minutes as presented: APPROVED
2. Motion to accept the E-Vote for John Shermetaro to serve as Interim Treasurer: APPROVED
3. Motion to accept the E-Vote in Support of Phoenix PUD - 2019-551: APPROVED
4. Motion to confirm the proposal from the finance committee to accept the Forde Firm for 3 year: APPROVED One no vote: Tim Hope, one abstaining vote: Janie Coffey
5. Move to request $1,000 to complete the architectural and structural documentation to complete the building plans. MOTION AMENDED. REVISED MOTION Move to approve $7,500 for phase two with acknowledgement of phase one completed $6,700 under budget. APPROVED.
6. Motion to accept the nomination of the new Board Officers as indicated below. APPROVED
   
   1. Kelly Lezama - Secretary
   2. John Shermataro- Treasurer
   3. Joey Marchy - Vice President
   4. Tim Hope - Board President
7. Motion to adjourn at 7:45 APPROVED

BOARD OF DIRECTORS MEETING
Monday, August 19, 2019

6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:03 pm

Board Attendance

Present: 

Todd Hollinghead, President, Jaimee Stewart, Treasurer, Tim Hope, Vice President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Soner Acar, Janie Coffey

Not Present:

Mark Morley, Michael Montoya

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the July Board meeting minutes as presented: APPROVED
2. Motion to accept the resignation of Jaimee Stewart at the end of the board meeting APPROVED
3. Motion to accept the slate of new board candidates as presented by the governance committee APPROVED
4. Motion to adjourn: 7:39 APPROVED

BOARD OF DIRECTORS MEETING
Monday, July 15, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:09 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Joey Marchy, Secretary, Christine Lane, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Mark Morley

Not Present:

Jaimee Stewart, Treasurer (excused), Tim Hope, Vice President (excused), Michael Montoya, Soner Acar, Janie Coffey

Staff/Resources Present: 

Kelly Rich

Guests: None

MOTIONS

1. Motion to accept the Consent Agenda including the June Board meeting minutes as presented: APPROVED
2. Motion to approve the amount requested by the Asset Management committee to pay for the architect to create designs for the SPAR office on Main Street APPROVED
3. Motion to approve a $250 sponsorship for the ULI 5K APPROVED
4. Motion to adjourn: 7:02 APPROVED

BOARD OF DIRECTORS MEETING
Monday, June 17, 2019
6:00pm Brick and Beam

CALL TO ORDER 

The meeting was called to order by President Todd Hollinghead at 6:09 pm

Board Attendance:

Present: 

Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Jaimee Stewart, Treasurer, Bryant Shumaker, John Shermetaro, Ryan McFarland, Kelly Lezama, Aaron Glick, Michael Montoya, Janie Coffey

Not Present:

Christine Lane (excused), Mark Morley

Staff/Resources Present: 

Kelly Rich

Guests: Diane Graese, Jean Tanler

MOTIONS

1. Motion to accept the Consent Agenda including the May Board meeting minutes as presented: APPROVED
2. Motion to suspend the financial policies and procedures to allow the finance committee to select a new auditor APPROVED
3. Motion to send a letter to the City of Jacksonville encouraging infrastructure improvement APPROVED
4. Motion to not take a position on City Council bill 2019-238 APPROVED
5. Motion to adjourn: 7:45 APPROVED