BOARD OF DIRECTORS MEETING MINUTES

March 20, 2023

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Kelly Lezama, at 6:02 pm.

Present:  Board Attendance

Kelly Lezama (President), AJ Rodriguez (Vice President),  Mallik Singareddy (Treasurer), Ryan McFarland (Secretary), Alison Blitch, Annie Howe, Margie Viss, Tyler Grant, Daniel Ashworth Jr., John Shermetaro, Bryant Shumaker, Katie Derringer, Tim Hope 

Absent: Pam Batts-Brown, Ben Alcorn, Jason Hardwick

Guests: Todd Hollinghead, Mike

Staff: Mandie Marron, Meghan Waters

MOTIONS:

1. Motion to accept the Consent Agenda & February Board meeting minutes as presented: APPROVED
2. Motion to pull old business motion to take a stance to oppose the proposed duplex on zero E 4th St alley because it is in opposition to the overlay off the table by Tim Hope. Pulled from table and then voted down unanimously.
3. Motion to write a Statement of Facts letter for 1628 Walnut St property as presented on the drive. Motion made by Kelly Lezama. Yea: Kelly Lezama, AJ Rodriguez, Mallik Singareddy, Alison Blitch, Annie Howe, Margie Viss, Daniel Ashworth Jr., John Shermetaro, Bryan Shumaker, Katie Derringer  Nay: Tyler Grant, Ryan McFarland APPROVED
4. Tim Hope moves to issue letter to oppose demolition of 1217 Walnut to permitting department and push to CRIC to determine how to designate as contributing. Tim Splits motion. 
   1. Issue letter to oppose demolition of 1217 Walnut to permitting department. APPROVED 
   2. Push to CRIC to determine how to designate as a contributing structure Yea: Kelly Lezama, AJ Rodriguez, Mallik Singareddy, Alison Blitch, Annie Howe, Margie Viss, Daniel Ashworth Jr., Bryan Shumaker, Katie Derringer, Tyler Grant, Ryan McFarlandall Nay: John Shermetaro 
5. Motion to adjourn meeting at 7:30 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, February 27, 2023

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Kelly Lezama, at 6:03 pm.

Present:  Board Attendance

Kelly Lezama (President), AJ Rodriguez (Vice President),  Mallik Singareddy (Treasurer), Ryan McFarland (Secretary), Jason Hardwick, Pam Batts-Brown, Ben Alcorn, Tyler Grant, Alison Blitch, Daniel Ashworth Jr., John Shermetaro (V), Bryant Shumaker (V)

Absent: Katie Derringer, Annie Howe, Tim Hope

Guests: Todd Hollinghead, Margie Viss

Staff: Mandie Marron, Meghan Waters

MOTIONS (Motion Log):

     1. Board of Director appointments / Installation - Margie Viss (1st term) & Pam Batts Brown (2nd term) APPROVED

     2. CCB - Facade Grant Criteria review: Verbiage Recommendations (Amended by McFarland)

• Your project must meet all Historic Preservation Commission guidelines and must NOT damage any existing historic facade or make structural change
• You must submit a narrative description of the proposed change
• Please attach a copy of your approved Certificate of Appropriateness “COA” for your proposed work if required

     3. Motion to adjourn meeting at 6:51 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, February 13, 2023

7:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Kelly Lezama, at 7:01.

Present:  Board Attendance

AJ Rodriguez, Alison Blitch, Annie Howe, Ben Alcorn, Bryant Shumaker, Daniel Ashworth, Jason Hardwick, John Shermetaro, Kelly Lezama, Mallik Singareddy, Ryan McFarland, Tyler Grant, Katie Derringer, Pam Batts-Brown

Absent: 

Guests: Todd Hollinghead, Tim Hope

Staff: 

MOTIONS:

1. Motion to increase total staff salary budget to $145,000 from $125,000 and alter associated lines as needed. APPROVED.
2. Authorize Board President to move forward with negotiations with Org Design selected candidate with the total compensation package not to exceed revised budget. APPROVED.
3. Motion to adjourn meeting at 7:30 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, January 23, 2023

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:00 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President),  John Shermetaro (Treasurer) - V, Kelly Lezama (Secretary), Annie Howe, AJ Rodriguez, Ryan McFarland, Mallik Singareddy, Jason Hardwick, Pam Batts-Brown, Ben Alcorn, Tyler Grant, Alison Blitch, Daniel Ashworth Jr., Bryant Schumaker, Katie Derringer

Absent: N/A

Guests: Bill Hoff, Todd Hollinghead, Tamera Branam - Eastside Library rep

Staff: Mandie Marron, Meghan Waters

MOTIONS (Motion Log):

1. Motion to accept the Consent Agenda & December Board meeting minutes as presented: APPROVED
2. Motion to ratify the e-vote for the letter of opposition to the LaVilla Daily’s Gas station: APPROVED
3. Motion to move the Wells Fargo Building Funds ($1,000.72) to VyStar Building Savings account: APPROVED
4. Motion to move the VyStar Operating Savings ($23,087.39) to VyStar Operating Checking account: APPROVED
5. Motion to move VyStar Building Checking ($62,934.88) to VyStar Building Savings: APPROVED
6. Motion to accept the presented Officer Election slate: President - Kelly Lezama, VP - AJ Rodriguez, Secretary - Ryan McFarland, Treasurer - Mallik Singareddy: APPROVED
7. Motion to accept the new CSGP Corporate Resolution Certification: APPROVED
8. Motion to adjourn meeting at 7:06 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, December 19, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:01 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President),  John Shermetaro (Treasurer), Kelly Lezama (Secretary), Annie Howe, AJ Rodriguez (V), Ryan McFarland, Todd Hollinghead, Mallik Singareddy, Christine Lane, Jason Hardwick, Pam Batts-Brown, Ben Alcorn

Absent: Bryant Schumaker, Jennifer Chapman

Guests: Bill Hoff, Carrie O’Rourke, Tyler Grant, Kimberly Green, Katie Derringer

Staff: Mandie Marron, Meghan Waters

MOTIONS:

1. Motion to accept the Consent Agenda & November Board meeting minutes as presented: APPROVED
2. Motion to transfer $20,000 out of operating account into our designated Porchfest account: APPROVED
3. Motion to add to policy and procedures that Governance is required to present all eligible board applicants to the board for a vote: DENIED (N-John)
4. Motion to release the Org Design applicant resumes to the board members - Motion withdrawn
5. TABLED MOTION: Motion to take a stance to oppose the proposed duplex on zero E 4th St alley because it is in opposition to the overlay. Motion to table this motion with the action item to follow up in December: APPROVED - Motion tabled to January 2023
6. Motion to adjourn meeting at 7:47 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, November 21, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:09 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy - V (Vice President),  John Shermetaro (Treasurer), Kelly Lezama (Secretary), Annie Howe, AJ Rodriguez - V, Ryan McFarland - V, Ben Alcorn, Todd Hollinghead, Mallik Singareddy - V, Christine Lane - V, Bryant Schumaker, Jason Hardwick

Absent: Pam Batts-Brown, Jennifer Chapman

Guests: Katie Derringer, Daniel Ashworth Jr., Tyler Grant, Alison Blitch, Bill Hoff - V

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & October Board meeting minutes as presented: APPROVED
2. Motion to validate email votes for Redistricting letter, ED Resignation, and Corner Lot revised letter: APPROVED
3. Motion to approve an additional $2,000 for plumbing repairs ($12k from $10k): APPROVED
4. Motion to accept the Executive Director Job Description as presented in the November board packet: APPROVED
5. Motion to approved the 2023 Budget as presented: APPROVED
6. Motion to take a stance to oppose the proposed duplex on zero E 4th St alley because it is in opposition to the overlay. Motion to table this motion with the action item to follow up in December: APPROVED
7. Motion to adjourn meeting at 7:47 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, October 17, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:06 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President),  John Shermetaro (Treasurer) (V), Kelly Lezama (Secretary), Annie Howe, AJ Rodriguez,  Jennifer Chapman (V), Ryan McFarland (V), Ben Alcorn, Todd Hollinghead, Mallik Singareddy, Christine Lane, Bryant Schumaker (V), Jason Hardwick

Absent: Pam Batts-Brown

Guests: Vito Russo, President of historic District in Palatka - Palatka Porchfest - 1st Saturday in December (11am-7pm)

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & September Board meeting minutes as presented: APPROVED
2. Motion to accept the new board member slate as presented: APPROVED
3. Motion to spent $5,000 from recent specified donation for additional snowflake pole decor: APPROVED
4. Motion to adjourn meeting at 7:28 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, September 19, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:11 pm.

Present:  Board Attendance

Tim Hope (President), John Shermetaro (Treasurer) (V), Kelly Lezama (Secretary), Mallik Singareddy, Todd Hollinghead (V), AJ Rodriguez, Ryan McFarland, Jason Hardwick (V), Ben Alcorn (V)

Absent: Christine Lane (E), Bryant Shumaker (E), Pam Batts-Brown (E), Jennifer Chapman, Annie Howe, Joey Marchy 

Guests: Diane Graese, Bill Hoff

Staff: Kelly Rich, Meghan Waters

MOTIONS:

1. Motion to accept the Consent Agenda & August Board meeting minutes as presented: APPROVED
2. Motion to approve for SPAR to apply for the COJ Community Beautification matching grant. Potential projects to discuss: 
   1. Tree well Liners (Kelly)
   2. Art/Mural Project

Amended motion to approve for SPAR to apply for the COJ Community Beautification matching grant for adding tree well liners to Main St: APPROVED

1. Motion to keep the Wells Fargo accounts at less than $250k FDIC insured level: APPROVED
2. Motion to approve up to $10k for plumbing repairs on sewer line: APPROVED
3. Motion to automatically sell any stock donations and roll into a Prudential account unless specified differently by the donor: APPROVED
4. Motion to approve to sell and roll over stock donations to pruco unless anything specified by the donor: APPROVED
5. Motion to adjourn meeting at 7:17pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, August 22, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:06 pm.

Present:  Board Attendance

Tim Hope (President) (V), Joey Marchy (Vice President), John Shermetaro (Treasurer), Kelly Lezama (V) (Secretary), Mallik Singareddy, Annie Howe, Todd Hollinghead (V), AJ Rodriguez, Bryant Shumaker (V), Ryan McFarland, Christine Lane, Jason Hardwick; Ben Alcorn

Absent:  Pam Batts-Brown, Jennifer Chapman

Guests: Tamara Branam from COJ Library

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & June Board meeting minutes as presented: APPROVED
2. Motion to revise the letter of support on 1st and Main project to include two foot additional height in south corner due to elevation: APPROVED
3. Motion to adjourn meeting at 7:19 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, June 20, 2022

6:00pm @ VCCS - SPAR Office & Google Meet

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:02 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President) (V), John Shermetaro (Treasurer) (V), Kelly Lezama (Secretary), Mallik Singareddy (V), Annie Howe, AJ Rodriguez, Jason Hardwick, Ben Alcorn, Bryant Shumaker (V), Christine Lane (V), Ryan McFarland (V), Pam Batts-Brown, Jennifer Chapman (V)

Absent:  Todd Hollinghead

Guests: Diane Graese

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & May Board meeting minutes as presented: APPROVED
2. Motion to allocate $30k previously deposited into a 6/12/18 month CD Ladder Investment Approach: APPROVED  
3. Motion to approve up to $1500 for computers and printer once technology policy in place: APPROVED
4. Motion to adjourn meeting at 7:07pm.