BOARD OF DIRECTORS MEETING MINUTES

Monday, March 22, 2021

6:00pm @ SPAR Building & Google Meet 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:14pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy, Pamela Batts-Brown, John Shermetaro (Treasurer), Ben Alcorn, Ryan McFarland (Late), Jennifer Chapman, Michael Montoya, Soner Acar, Christine Lane

Absent:  Janie Coffey

Guests: Evan Metz, Jack Shad, & Brian with Alberi, Bill Hoff, Todd Hollinghead, Hazel Hollinghead 

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & February Board meeting minutes as presented: APPROVED
2. Motion to write a letter against demolition of East 11th St. - APPROVED
3. Motion to write a letter against the demolition of 1043 Walnut St. - APPROVED
4. Motion to write a general letter of support for the spirit of Alberi but not for particular PUDs or Variances - APPROVED
5. Motion to adopt the Resolution regarding Preservation of Historic Alleyways - Amend document to remove “...as a public right of ways, of not only the currently passable alleyways, but all alleyways that have not been legally blocked or legally closed through city ordinance...” - APPROVED (one NAY vote)
6. Motion to adjourn the meeting at 8:29 pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, February 15, 2021

6:00pm via Google Meet 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy, Pamela Batts-Brown, John Shermetaro (Treasurer), Ben Alcorn, Janie Coffey, Ryan McFarland, Jennifer Chapman, Michael Montoya, Soner Acar

Absent:  Christine Lane (E)

Guests: Bill Hoff, Todd Hollinghead, Hazel Hollinghead

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & January Board meeting minutes as presented: APPROVED
2. Confirm Email Vote for Joyce Holbrook Award & Todd Hollinghead as the 1st recipient: APPROVED
3. Motion to approve dissolution of Block Captains Committee and absorb items into other committees: APPROVED
4. Motion to approve up to $100 annually for cloud backup for office computer: APPROVED
5. Motion to approve up to $4,000 for legal representation for secondary insurance claim: APPROVED
6. Motion to adjourn the meeting at 7:56 pm. 

BOARD OF DIRECTORS MEETING MINUTES

Monday, January 18, 2021

6:00pm via Google Meet 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:08 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, Aaron Leedy, Mallik Singareddy, Pamela Batts-Brown, John Shermetaro (Treasurer), Jennifer Chapman, Ben Alcorn, Soner Acar, Janie Coffey, Ryan McFarland

Absent:  Michael Montoya

Guests: Diane Grease, Todd Hollinghead, Hazel Hollinghead, Bill Hoff, Daniel Ashworth

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda, December Board meeting minutes, & Emergency board meeting from 1/14/21 minutes as presented: APPROVED
2. Motion to approve up to $3500 for a Commercial Christmas Tree for the Holiday Society to purchase: APPROVED
3. Motion to send a letter to HPC to regarding the preservation of Springfield Historic district fabric: APPROVED
4. Motion to issue a statement in support of the spirit of the proposed PUD with the understanding that SPAR does not and never supports the closing of alleys as they are an integral part of the Historic Fabric of Historic Springfield.  Amended Motion - Motion to issue a statement in support of the spirit of the proposed PUD (Ord 2020-747) with the understanding that SPAR does not support the alley closure referenced in the PUD nor any other instance as they are an integral part of the Historic Fabric of Historic Springfield: APPROVED
5. Motion to adjourn the meeting at 8:13pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, December 21, 2020

6:00pm via Google Meet 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:10 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, Todd Hollinghead, Aaron Leedy, Mallik Singareddy, Pamela Batts-Brown, John Shermetaro (Treasurer), Jennifer Chapman, Ben Alcorn, Janie Coffey, Soner Acar

Absent:  Michael Montoya

Guests: None

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & November Board meeting minutes as presented: APPROVED
2. Motion to approve working with Conventus on a trial basis for up to 6 months and using up to $6,000 in funds: 10 - AYE; 4 - OPPOSED (Ryan, Soner, Aaron, Bryant) : APPROVED
3. Motion to change wording in Financial Policies & Procedures to: The organization’s Executive Director will assist in preparation of an operating budget to the Finance Committee for approval by the  Board of Directors no later than 30 days prior to the beginning of the new fiscal year.” - APPROVED
4. Move to reinstate the current 2020 Executive Committee (Tim Hope - President, Joey Marchy - VP, John Shermetaro - Treasure, Kelly Lezama - Secretary) for another year term in 2021.  - APPROVED
5. Motion to adjourn the meeting at 7:58 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, November 16, 2020

6:00pm @ Brick and Beam w/virtual option 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:16 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Christine Lane (virtual), Kelly Lezama (Secretary), Bryant Shumaker, Todd Hollinghead, Aaron Leedy, Mallik Singareddy, Janie Coffey, Pamela Batts-Brown, Michael Montoya, Sonar Acar, John Shermetaro (Treasurer)

Absent: Jennifer Chapman (Excused), Michael Montoya

Guests: Bill Hoff, Ben Alcorn

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & October Board meeting minutes as presented: APPROVED
2. Motion to approve the 2021 proposed budget as presented: APPROVED
3. Motion to select the alley beautification as first choice and Holiday society as second choice for the COJ matching grant proposal. Amended motion to make the Holiday society decorations as first choice: APPROVED, 1 Nay  Secondary Amended motion to make the holiday society decorations as first choice and sidewalk bulb out as second choice: APPROVED
4. Motion to approve the proposed slate of directors for election/reelection as presented: APPROVED
5. Motion to approve the Bylaw wording change in Article 8, Section 2 as presented below:  APPROVED
6. Motion to write a letter of support for the Boys & Girls club: APPROVED
7. Motion to adjourn the meeting at 7:52 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, October 19, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:06 pm.

Present: Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, Todd Hollinghead, Aaron Leedy, Mallik Singareddy, Janie Coffey, Pamela Batts-Brown, Michael Montoya, Sonar Acar, John Shermetaro (Treasurer), Jennifer Chapman

Absent: Ryan McFarland (Excused)

Guests: Bill Hoff, Ben Alcorn

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & September Board meeting minutes as presented: APPROVED
2. Motion to adjourn the meeting at 7:16 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, September 21, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:01 pm.

Present: Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Janie Coffey, Pamela Batts-Brown, Michael Montoya

Absent: Sonar Acar (E), John Shermetaro (E), Jennifer Chapman (E) 

Guests: Diane Graese, Bill Hoff

Staff: Kelly Rich, Aaron Glick

MOTIONS:

1. Motion to accept the Consent Agenda & August Board meeting minutes as presented: APPROVED
2. Motion to approve MSW as the 2020  fiscal year auditor as recommended by Finance Committee:  APPROVED
3. Motion to adjourn the meeting at 6:53 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, August 17, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:07 pm.

Present: Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown, Michael Montoya

Absent: N/A

Guests:  Ben Alcorn, Bill Hoff, Katie Derringer, Daniel Ashworth

Staff: Kelly Rich, Aaron Glick

MOTIONS:

1. Motion to accept the Consent Agenda & June & July Board meeting minutes as presented: APPROVED
2. Motion to proceed with securing private lender loan for construction of the SPAR building in the amount of $150,000.00 at up to 2% interest for a term 2 years: APPROVED
3. Motion to amend Article 6 Membership, Section 5. & Article 7 Board of Directors, Section 9. of the bylaws to include the following statement:  In special circumstances and at the discretion of the President, regular and special meetings may be held virtually using board approved technology. : APPROVED (1 Nay)
4. Motion to adjourn at 7:32pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, July 20, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown, Michael Montoya

Absent: N/A

Guests: Diane Graese, Bill Hoff, Katie Derringer, Daniel Ashworth, Ann-Marie Knight, Nicole Hollinghead

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & June Board meeting minutes as presented: Tabled to August
2. Motion to have Kelly Rich write a letter of support with the detailed exceptions for 1555 N. Pearl St business as recommended by CRIC: 9-Aye, 3 - Opposed, 1- Abstain ; Motion APPROVED
3. Motion to support the exceptions for 1739 Market St. as detailed by CRIC : 13-Aye; Motion APPROVED
4. Motion to approve Alden White for building renovations as recommended by Asset Management committee: 13-Aye; Motion APPROVED
5. Motion to adjourn the meeting at 7:45 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, June 15, 2020

6:00pm Virtual Webex Meeting & in person @ Brick & Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown

Absent: Joey Marchy (VP) - (Excused), Michael Montoya 

Guests: Diane Graese, Bill Hoff, Ben Alcorn

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & May Board meeting minutes as presented: APPROVED
2. EMail Vote - Write a letter of support to change the name of Confederate Park and dog park to Springfield Park and Springfield Dog Park. 13 - AYES, 2 - NO RESPONSE: APPROVED
3. Motion to adopt the Historic Springfield Holiday Society as a SPAR Committee under Community Engagement.   8 - AYES (Sonar left meeting prior to vote), 4 - ABSTAIN (Bryant, PBB, Aaron, Christine): APPROVED
4. Move to allocate $1000 donation to facade grant budget: APPROVED
5. Motion to adjourn the meeting at 8:00 pm.