Board Meeting - 4/18/16

MONDAY, April 18, 2016 6:00 pm
Present: Michelle Tappouni, President   Jack Adams Todd Hollinghead, Vice President  Bill Hoff, Ex Officio Aaron Glick, Secretary    Melanie Messer  Margaret Conner, Treasurer   Jaimee Stewart  Adam Valiani      
Not Present: Jeff Fountain Charles Garrison Ellen Warring   
Staff/Resources Present:    Christina Parrish, Executive Director 
Guests:  Malik Singareddy     
CALL TO ORDER: The meeting was called to order by President Michelle Tappouni at 6:06 pm.   

TREASURER’S REPORT Approved by the Board o Money transferred to Building Fund account o 10 new member dues received  o Update on status of year end statement 
RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE o None- Executive Committee reviewing Executive Director contract  
• Block Captains – Hoff/Hollinghead o Public Safety Fund – SPAR to secure W-9s from Officer Cusatti, required for Home Tour   o Clean Ups – April 30th, JEA/Greenscape tree planting in NW quadrant o SHADCO – Tim Hope   Next meeting April 26th  
• SPAR Building Management – Gardner/Conner o Bob Olsen has started general repair work on Building o HVAC System – Need quotes. o Terrawise to rent additional space.  o T & C landscaping contract has started.  o Re-Keying of exterior doors to occur o New mailbox to be installed in rear of building o Comcast – Currently have 2 lines, static IP address   MOTION to scale back to one phone line and upgrade to high speed internet. PASSED
• Communication – Bill Hoff o Continuing work on Home Tour organization  Each Board member asked to buy/sell 10 tickets each o Scoop newsletter to be distributed first week of May
• Design Review Committee – Kimberly Pattrie/Michelle Tappouni o Appeal of 3rd and Market property o Pearl Street 6 foot tall fence 
• Development – Messer o Drafting of “mini” grant program  o Assist Executive Director with other grants and grant compliance $10,000 Community First  $2,000 + Swisher Safety Fund  Art  Ventures Fund Grant • Finance – Conner o Propose 16/17 Budget, review in October 
• Governance – Stewart o Bylaws Reworking  Article 7, Section 10: to require no less than 24 hours’ notice for a special meeting of the Board  MOTION to change from 48 hours to 24 hours’ notice to convene a special meeting of the Board. APPROVED.  Discussion to align Fiscal year from January 1st to December 31st.  DEFERRED • Main Street Beautification – Glick o Main Street tree and ground covering – Committee continuing to coordinate with City officials and subject matter experts o Median Lighting – non working fixtures o JTA Bus Stop – Bus shelter removal and replacement, Stop upgrades, new shelters and garbage cans, design to be vetted with both SPAR and RAP for review and feedback  Bronze and Black, perforated metal were favorable design principles 
• Membership – Warring o Jack Adams volunteered to assist Ellen Warring with email follow ups of new SPAR members • SAMBA – Parrish o Visit Jacksonville website updates and content improvement 
• Spring Home Tour  o Venues set - 6 homes confirmed plus starting location at 5th and Main o Volunteers needed at RAM and Jaxson’s Night Market
• Urban Core CPAC  o CIP review o Coordination with Bill Joyce, City Public Works Division on street sweeping in Springfield
o Liberty Park Repair/Replace 

EXECUTIVE DIRECTOR’S REPORT - Parrish • Community Meetings and Workshops  o Preservation Workshop successful, more may be planned in future  • DCPS – Mattie V. Parking • Grants  o LISC Reporting going well • Banners – COJ permit pending approval • Traffic Study • Giraffe Sculpture for Klutho Park – Approved art in Public Places 
OLD BUSINESS • Developments (GNP, Boys and Girls Club) • 9th and Main o COJ negotiating with RFP respondent  • HPC Demolition Subcommittee • Sign Ordinance  • JEA  • COJ Properties 2015-519/Vacant House Registry • June 4th – Disc Golf tournament, SPAR to co-sponsor • SACARC Woofstock, SPAR Co-sponsorship  – June 24th/ 25th  • Commercial Corridors – Upcoming meeting with LISC

NEW BUSINESS • Residential Alley Task Force o JSO trustee program o  SPAR to investigate whether Grant money is available o Engage with new City Bike/Ped Coordinator once hired 

ITEMS REFERRED TO COMMITTEES • Block Captain Committee  o Alley Task Force • Beautification Committee o Median Lights – options 


NEXT SCHEDULED MEETINGS • Executive Committee – 05/11/2016 • May BOD 5/16/2016 • Strategic Planning TBD o Leah Donelan – Non-Profit Center

ADJOURN - Meeting adjourned at 8:09 pm. 

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