SPAR BOARD OF DIRECTORS MEETING MINUTES
MONDAY, March 21, 2016 6:00 pm
Present: Michelle Tappouni, President Jack Adams Todd Hollinghead, Vice President Jeff Fountain Aaron Glick, Secretary Charles Garrison Margaret Conner, Treasurer Jaimee Stewart Bill Hoff, Ex Officio Ellen Warring Not Present: Melanie Messer Damien Robinson Adam Valiani Guests: Mark Gerringer, Genesis Group Joe Loretto, Genesis Group Dee Kiley, Genesis Group Tiare Bugarin, SACARC JoLee Gardner, Building Committee Kimberly Patrie, Design Review Committee Matthew Carmody
CALL TO ORDER: The meeting was called to order by President Michelle Tappouni at 6:08 pm.
APPROVAL OF FEBRUARY BOARD MEETING MINUTES Approved by the Board
APPROVAL OF TREASURER’S REPORT Approved by the Board
RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE Executive Board to review Executive Director contract and determine renewal parameters
Block Captains – Hoff/Hollinghead o Public Safety Fund – A process shall be put in place to review hours billed to SPAR o Clean Ups – April 30th, JEA/Greenscape tree planting in NW quadrant o SHADCO – Todd Hollinghead to be primary SHADCO/SPAR liaison
SPAR Building Management – Gardner/Conner o PropVoice, Inc. (Shannon) will officially hand over rent collection and building management responsibility April 1, 2016 to SPAR. o Building Committee will have direct responsibility over 1) maintenance, 2) capital improvements, and 3) tenants. Communication – Bill Hoff o Continuing work on Home Tour organization Each Board member asked to buy/sell 10 tickets each. The Scoop monthly newsletter is being distributed o Uptown Hound, Springfield small business has closed.
Design Review Committee – Kimberly Patrie/Michelle Tappouni o Update of the Committee membership email list to occur Development ‐ Messer o Michelle Tappouni reported that quarterly member/neighbor event was successful. Next event to be scheduled.
Finance ‐ Conner Governance – Stewart o Damien Robinson has submitted a letter of resignation from the SPAR Board. Main Street Beautification – Glick o Main Street tree and ground covering – Committee continuing to coordinate with City officials and subject matter experts o Medians/Utilities – Old lighting is inefficient/antiquated. Potential partnership with JEA discussed regarding a Solar Pilot Project. o Charles Garrison volunteered to take an inventory of the number of light fixtures working in the medians. Membership ‐ Warring o Monthly basis for reaching out, pricing of direct mailer o Survey Monkey survey being developed o New resident/new member welcome package in process, update at next board meeting
SAMBA – Parrish o New kickoff meeting with reinvigorated group o New members Tour of Homes- o Venues set ‐ 6 homes confirmed plus starting location at 5th and Main o Sponsorships, Volunteers, promotions still needed o Pre‐tour postcards to be sent
Urban Core CPAC o Confederate Playground – Coordination with FDOT on closure, reach out to Jim Green o Coordination with Daryl Joseph, Director of Parks and Rec on new trash cans in Klutho Park o Coordination with Bill Joyce, City Public Works Division on street sweeping in Springfield
GNP Development Partners 3rd Street Development Presentation - GUESTS Presentation of preliminary development plan of Pearl and 3rd site, Handouts distributed to the Board, Rezoning to PUD application not filed with the City Planning Department yet Multi‐family/RPI Land Use ‐ 90% residential, 10% commercial, 78 units, on‐street and off‐street parking, 45 feet tall height limit, 1 and 2 bedroom units.
EXECUTIVE DIRECTOR’S REPORT ‐ Parrish Community Meetings and Workshops o JTA – Elimination of bus stops, new trash cans and benches, replacement of non‐ADA compliant structures. Main Street Beautification Committee will assist in coordination. o
Grants o Banners – PRI giving SPAR discount on 2 sided banners MOTION – To accept PRI’s offer to do half of the poles consistent with the approved grant – PASSED (Remaining money to be held in reserve, remainder of poles to be bannered contingent upon Board approval.) Confirm if there is a permit fee, paid by vendor o Traffic Study o Development Committee to look into other Grants for Neighborhood Organizations o City investigating creation of Historic Preservation Foundation – to take ownership of properties, facilitate transfer of properties to non‐profits
HPC Demolition Subcommittee Boys and Girls Club Ionia Street Demolition Sign Ordinance JEA Vacant House Registry/Ordinance 2015‐519 stalled in committee SPAR Landscaping 03/26/2016, 10:00 AM. SPAR building to be landscaped by participants from the Board of Directors, organized by Ellen Warring.
NEW BUSINESS June 4th – Disc Golf tournament, SPAR to co‐sponsor SACARC Woofstock – June 24th/ 25th o SPAR to co‐sponsor event o MOTION – To donate the cost of the permits and event insurance and to assist in any promotion of the event – PASSED ITEMS REFERRED TO COMMITTEES Development Committee o Draft “mini” grant program o Assist Executive Director with other grants and grant compliance Main Street/Beautification Committee o JTA bus stops COMMENTS FROM GUESTS ‐ None
NEXT SCHEDULED MEETINGS Community Meeting 03/23/2016 – Boys and Girls Club Neighborhood Roundtable – 03/30/2016 April BOD 4/18/2016 Strategic Planning TBD ADJOURN ‐ Meeting adjourned at 8:03 pm.