SPAR BOARD OF DIRECTORS MEETING MINUTES

MONDAY, November 20, 2017, 6:00 pm

Wells Fargo Historic Springfield Learning Center

Present: Todd Hollinghead, President, Aaron Glick, Vice President, Jaimee Stewart, Secretary Jack Adams, Treasurer, Joey Marchy, Kelly Lezama, Noelle Easterling, Michelle Tappouni, Bill Hoff, Ex Officio, Mark Morley, Jamie Toraason, Janie Coffey, Tim Hope

Not Present: Soner Acar, Michael Montoya, Yolanda Copeland

Staff/Resources Present: Kevin O’Halloran, Nehemiah Samuels

Guests: Mallik Singareddy

CALL TO ORDER:

The meeting was called to order by President Todd Hollinghead at 6:16 pm.

OCTOBER BOARD MEETING MINUTES

Approved by the Board

REVIEW OF NOVEMBER TREASURER’S REPORT

COMMENTS FROM GUESTS:

None

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

• Approval to change Article 11, Section 2 of bylaws regarding appointed of at-large board members to the Executive Committee:

Article 11, Section 2.  EXECUTIVE COMMITTEE.  The Executive Committee shall consist of the four officers of the Corporation and up to two at-large board members.  At-large board members are appointed at the discretion of the President with approval of the board. The Executive Committee shall have the authority to act on behalf of the Corporation between regular Board meetings.  The Board must validate the actions of the Executive Committee at its next regular or special meeting.  Any such action not so validated will not be legally binding on the Corporation.  The President shall act as chairperson of the Executive Committee.

APPROVE

• Approval to change Article 7, Sections 2 of bylaws regarding Disclosure Form and the Code of Conduct Agreement:Article 7, Section 2: Board members must sign the Disclosure Form and the Code of Conduct Agreement as the first order of business at the first board meeting after the general election.

APPROVE

• Approval to pay $750 to Tiare Burgain for work on PorchFest.

APPROVE

• Approval for bonus to Christina Parrish Stone

DEFER to December meeting

COMMITTEE REPORTS

• Administrative: Building, Design Review, Fund Development
  • Building Update

All remediation is done. Pending report from the adjuster

• • Building Committee will be made up of Janey Coffey and Tim Hope as co-chairs. Mallik Singareddy - member
  • Fund Committee will be made up of Joey Marchey and Noelle Easterling. Charter needs to be written for the committee.
• Block Captains
  • Holiday Bike Ride information will be posted to Facebook
  • Off-duty officer for the Christmas Tour is funded by the off-duty fund
• Commercial Corridors/SAMBA
  • Small Business Saturday
  • Facade Grant - matching donation from neighbor
  • Bike racks are in and will be installed

• Communication (per report)
• Recommends collecting guest information at the next PorchFest

• • Update on SPAR Scoop, SAMBA newsletter, PorchFest media, and creation of a Communications Calendar
  • A draft statement was created regarding the departure of Christina Parrish
  • Original content - Lily Hinz wrote an article regarding the rise of running in Springfield

• Design Review Committee
• There are two bills to be watched (2017-483 and 2017-484) regarding the property on Main and State

• Events
• Home Tour - May 19 and 20, 2018

• PorchFest  

• Committee will consist of Noelle Easterling, Tim Hope, Aaron Glick, Jaimee Stewart, and Jamie Toraason

• Finance –
  • MOTION to approve 2017-2018 budget, APPROVED
• Governance
  • Joey Marchey will co-chair the committee
  • Joey is planning the first quarterly social for January
• Membership
  • Name changed to Community Engagement Committee
• Org Design (per report)
  • Executive Director Search is ongoing with 15 applicants as of 11/20/2017
  • Executive Director job description has been completed and approved by the board
  • ED job transition is ongoing
  • Staff contracts for Kevin O’Halloran and Julie are in progress
  • Steve Rawlins is in his third year of his three year contract as auditor

• • Urban Core CPAC

• Michelle Tappouni is the chair of the committee

OLD BUSINESS

• Planning to meet with Anna Broche on December 4

• Question of easement on 1st and Main

STRATEGIC PLAN FOLLOW-UP

• Jamie Toraason has uploaded the vision statement to the website
• Executive committee will set a date for the next quarterly meeting

EXECUTIVE DIRECTOR’S REPORT

• Thanks you’s sent for PorchFest and Security Fund sponsors
• Events for December: Cultural Council Mixer, PorchFest volunteer party, Cultural Council Workshop, Wells Fargo Holiday Social

ITEMS REFERRED TO COMMITTEES

NEXT SCHEDULED MEETINGS

• Executive Committee – 12/13/2017
• December BOD meeting - 12/18/2017 - Southern Moss Realty

ADJOURN - Meeting adjourned at 7:42 pm.