BOARD OF DIRECTORS MEETING
Monday, October 15th, 2018

6:00pm Southern Moss Realty

CALL TO ORDER

The meeting was called to order by President Todd Hollinghead at 6:16 pm

Board Attendance

Present: Todd Hollinghead, President, Tim Hope, Vice President, Joey Marchy, Secretary, Kelly Lezama, Jaimee Stewart, Michael Montoya, Mark Morley, Janie Coffey, John Shermetaro, Bryant Shumaker, Ryan McFarland

Not Present:

Kiwana Jessup - not excused, Christine Lane - not excused, Aaron Glick -excused, Soner Acar - not excused

Staff/Resources Present: Kelly Rich, Heather Benfield, Victoria Baron

Guests: Tiare Burgarin, Malik Singareddy, Alex Mckeown, Crissie Cudd, John Crispen

1. COMMENTS FROM GUESTS

• Alex, John talked about Octoberfest
• Tiare talked about PorchFest
• Chrissy talked about recognition program for Springfield Real Estate agents

1.  APPROVAL OF SEPTEMBER BOARD MEETING MINUTES MARCHY

1.  REVIEW OF TREASURER’S REPORT STEWART (No Review)

1. NEW BUSINESS

RATIFICATION OF E-VOTES

• Letter of Support for 1401 N Main Street
• MOTION to approve the e-vote on 1401 Main Street - Approved

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

• Executive Director Review (DIscussed at the end)

OTHER NEW BUSINESS

• Holiday Home Tour Representative
• MOTION to approve up to 10 hours and 3 media appearances in exchange for the $500 sponsorship and half page ad in the SIAA Home Tour brochure - Approved
• Code Of Conduct (Todd mentioned we will email it to everyone and they can sign it and send it in digitally)
• Disclosure Form (Todd mentioned we will email it to everyone and they can sign it and send it in digitally)

1.  OLD BUSINESS

• RFP from Auditor - TABLED

1.   COMMITTEE UPDATES  - see reports. A consent agenda will be introduced at the November board meeting

• Fund Development
• Block Captains
• Commercial Corridors
• Communication
• Design Review
  • During the updates there was a motion.
  • MOTION to write a letter in support of the HPC and historic guidelines on behalf of SPAR
• Events
• Finance
• Governance
• Membership
• Org Design
• Asset Management

1.  ITEMS REFERRED TO COMMITTEES - none at this time

1. EXECUTIVE DIRECTOR REPORT - see report

• Call for assistance with the Diversity Committee

1. ANNOUNCEMENTS

• Urban Core CPAC
• Emerald Trail Master Plan
• Historic Springfield Holiday Society

1. SPAR SCHEDULED EVENTS

• PORCHFEST – 11/03/18
• Executive Committee May Meeting – 11/14/18
• BOD November Meeting – 11/19/2018 – Southern Moss Realty

Meeting adjourned by Todd Hollinghead at 8:15