BOARD OF DIRECTORS MEETING MINUTES

Monday, August 17, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:07 pm.

Present: Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown, Michael Montoya

Absent: N/A

Guests:  Ben Alcorn, Bill Hoff, Katie Derringer, Daniel Ashworth

Staff: Kelly Rich, Aaron Glick

MOTIONS:

1. Motion to accept the Consent Agenda & June & July Board meeting minutes as presented: APPROVED
2. Motion to proceed with securing private lender loan for construction of the SPAR building in the amount of $150,000.00 at up to 2% interest for a term 2 years: APPROVED
3. Motion to amend Article 6 Membership, Section 5. & Article 7 Board of Directors, Section 9. of the bylaws to include the following statement:  In special circumstances and at the discretion of the President, regular and special meetings may be held virtually using board approved technology. : APPROVED (1 Nay)
4. Motion to adjourn at 7:32pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, July 20, 2020

6:00pm Virtual Google Meeting 

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Present:  Board Attendance

Tim Hope (President), Joey Marchy (Vice President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown, Michael Montoya

Absent: N/A

Guests: Diane Graese, Bill Hoff, Katie Derringer, Daniel Ashworth, Ann-Marie Knight, Nicole Hollinghead

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & June Board meeting minutes as presented: Tabled to August
2. Motion to have Kelly Rich write a letter of support with the detailed exceptions for 1555 N. Pearl St business as recommended by CRIC: 9-Aye, 3 - Opposed, 1- Abstain ; Motion APPROVED
3. Motion to support the exceptions for 1739 Market St. as detailed by CRIC : 13-Aye; Motion APPROVED
4. Motion to approve Alden White for building renovations as recommended by Asset Management committee: 13-Aye; Motion APPROVED
5. Motion to adjourn the meeting at 7:45 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, June 15, 2020

6:00pm Virtual Webex Meeting & in person @ Brick & Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Janie Coffey, Pamela Batts-Brown

Absent: Joey Marchy (VP) - (Excused), Michael Montoya 

Guests: Diane Graese, Bill Hoff, Ben Alcorn

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & May Board meeting minutes as presented: APPROVED
2. EMail Vote - Write a letter of support to change the name of Confederate Park and dog park to Springfield Park and Springfield Dog Park. 13 - AYES, 2 - NO RESPONSE: APPROVED
3. Motion to adopt the Historic Springfield Holiday Society as a SPAR Committee under Community Engagement.   8 - AYES (Sonar left meeting prior to vote), 4 - ABSTAIN (Bryant, PBB, Aaron, Christine): APPROVED
4. Move to allocate $1000 donation to facade grant budget: APPROVED
5. Motion to adjourn the meeting at 8:00 pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, May 18, 2020

6:00pm Virtual Webex Meeting

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Todd Hollinghead, Ryan McFarland, Aaron Leedy, Pam Batts-Brown, Mallik Singareddy, Jennifer Chapman, Sonar Acar, Michael Montoya

Absent: Janie Coffey (Excused)

Guests: Diane Graese, Bill Hoff

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda & April Board meeting minutes as presented: APPROVED
2. Motion to adopt the holiday society as a SPAR Committee.   Motion to table discussion to the June board meeting: APPROVED, Board will compile a list of  questions to bring to the Holiday Committee for responses.
3. Motion to approve SPAR Diversity and Inclusion statement and include in the Policy & Procedures:  APPROVED
4. Motion to adjourn the meeting at 8:24pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, April 20, 2020

6:00pm Virtual Webex Meeting

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:05 pm.

Present:  Board Attendance

Tim Hope (President), Janie Coffey, Mallik Singareddy, , Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Michael Montoya, Todd Hollinghead, Ryan McFarland, Aaron Leedy, Sonar Acar

Absent: Jennifer Chapman, Pam Batts-Brown 

Guests: Diane Graese

Staff: Kelly Rich, Jean Tanler

MOTIONS:

1. Motion to accept the Consent Agenda & Special Meeting Minutes including the March Board meeting minutes as presented: APPROVED
2. Motion to Apply for Vystar loan: APPROVED; Aaron Leedy, Janie Coffey = Abstain; Michael Montoya, Sonar Acar = Nay
3. Motion to adjourn meeting @ 7:08pm.

BOARD OF DIRECTORS MEETING MINUTES

Monday, March 16, 2020

6:00 pm via Webex Conference

CALL TO ORDER

The meeting was called to order by President, Tim Hope at 6:08pm 

Board Attendance

Present: Tim Hope (President) Janie Coffey, Mallik Singareddy,  John Shermetaro (Treasurer), Joey Marchy (Vice President), Pam Batts-Brown, Bryant Shumaker, Todd Hollinghead, (Secretary), Ryan McFarland, Aaron Leedy, Sonar Acar, Christine Lane, Michael Montoya

Absent: Jennifer Chapman(Excused), Kelly Lezama(Excused),  

Guests: Bill Hoff (CPAC Representative), Diane Graese, Heather Benfield

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the February Board meeting minutes as presented (Hope, Marchy): APPROVED 
2. Motion to accept the Treasurer report as presented (Shermetaro & Hope) : APPROVED
3. Motion to Designation of Building Funds - Restricting(Shermetaro & Hope): APPROVED
4. Motion to approve Approval of 2019- Short Year Audit, with adjustments by noon 3/17 via email: APPROVED
5. Motion to approve TAP options as presented (Hope, Marchy) -  APPROVED to TABLE MOTION
6. Motion to adjourn meeting : APPROVED

BOARD OF DIRECTORS MEETING MINUTES
Monday, February 17, 2020

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope at 6:01pm

Board Attendance

Present:  Tim Hope (President) Janie Coffey, Mallik Singareddy, Jennifer Chapman, John Shermetaro (Treasurer), Joey Marchy (Vice President), Pam Batts-Brown, Bryant Shumaker, Todd Hollinghead, Kelly Lezama (Secretary), Ryan McFarland, Aaron Leedy, Sonar Acar

Absent: Christine Lane (Excused), Michael Montoya 

Guests: Bill Hoff (CPAC Representative), Ben Alcorn, Vito Russo (SH&A) discussed Palatka Porchfest, Peter King (ULI) discussed Technical Assistance Panel & referred to CRIC committee,  Clifford Ayer

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the January Board meeting minutes as presented (Lezama): APPROVED Edit Guest Bill Hoff Shadco to CPAC rep 
2. Motion to accept the Treasurer report as presented (Shermetaro & Hope) : APPROVED
3. Motion to to approve the 2020 budget as proposed by the Finance committee: APPROVED
4. Motion to approve Bylaw change to Article 6 - Membership - Section 6.  ANNUAL MEMBERSHIP MEETINGS: APPROVED
5. Motion to consult with Sam Mousa to work with FDOT & CoJ for $1000 per month for up to 3 months. Motion to table discussion based on more defined proposal presented. -  APPROVED to TABLE MOTION
6. Motion to adjourn meeting at 8:15pm : APPROVED

BOARD OF DIRECTORS MEETING
Monday, January 20, 2020

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by Vice President, Joey Marchy at 6:03pm

Board Attendance

Present: Todd Hollinghead (Past President), Janie Coffey, Mallik Singareddy, Jennifer Chapman, Christine Lane, John Shermetaro (Treasurer), Joey Marchy (Vice President), Soner Acar, Michael Montoya, Pam Batts-Brown, Aaron Leedy, Bryant Shumaker

Absent: Tim Hope (President, Excused), Kelly Lezama (Secretary, Excused)

Guests: Bill Hoff (CPAC Representative)

Matt Bishop

John Grace, Stephanie

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the December Board meeting minutes as presented (Chapmen, Shermetaro): APPROVED
2. Motion to accept the Treasurer report as presented(Acar, Marchy) : APPROVED
3. Motion to include staff allocation in Porchfest reporting to the budget (Hollinghead, Montoya); Motion to table previous motion (Acar, Marchy): Passed
4. Motion to not support closing Alleys adjacent to Walnut Court (Marchy, Hollinghead): Passed
5. Motion to adjourn (Hollinghead, Marchy): Passed 

BOARD OF DIRECTORS MEETING MINUTES

Monday, December 16, 2019

6:00pm Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:07 pm.

Board Attendance

Present: Tim Hope (President), Janie Coffey, Mallik Singareddy, Jennifer Chapman (phone in), Christine Lane, Kelly Lezama (Secretary), Bryant Shumaker, John Shermetaro (Treasurer), Joey Marchy (Vice President), Soner Acar, Michael Montoya, Pam Batts-Brown (phone in)

Absent: Todd Hollinghead (Excused), Ryan McFarland, Aaron Leedy

Guests: John Grace & girlfriend Stephanie - 8th St. & Walnut Ct. - presentation on Walnut Court Alley Closure - seeking support from SPAR to close alley

Curtis Dvorak - Liberty & 6th - Discussed Social Media and importance in Non Profit - provided suggestions on how to boost attention to event posts; plans to present similarly to SAMBA

Jay Armento - Hubbard & 5th - supporting comments on Walnut Court Alley Closure; Also wanted to see how SPAR is run.

Staff: Kelly Rich

MOTIONS:

1. Motion to accept the Consent Agenda including the November Board meeting minutes as presented: APPROVED
2. Motion to accept the Treasurer report as presented: APPROVED
3. Motion to draw down on the restricted Community Corridor fund until depleted on JEA utilities bills on Main Street: APPROVED
4. Motion to fund Porchfest Arts account each year during annually budget based on the Porchfest profits: APPROVED
5. Motion to have board disperse Porchfest Arts account throughout the year based on permanent art projects after a thorough do diligence of the board:  APPROVED
6. Motion to reinstate Financial Policies and Procedures for the Finance Committee: APPROVED
7. Motion to amend Policy & Procedures to state that if we suspend P&P it will be for a designated time period:  APPROVED
8. Motion to not write a letter of support at this time for the development of property 232 and 236 E 5th St: APPROVED, 1 ABSTAINED  (changed vote via email)
9. Motion to table discussion on Walnut Court Alley Closure Request: APPROVED - Additional research will be completed by Michael Montoya 
10. Motion to not write a letter of support for the driveway in CROW at 3rd and Market: APPROVED
11. Motion to adjourn meeting at 8:09pm: APPROVED

BOARD OF DIRECTORS MEETING MINUTES

Monday, November 18, 2019

Brick and Beam

CALL TO ORDER

The meeting was called to order by President, Tim Hope, at 6:03 pm.

Board Attendance

Present:

Tim Hope (President), Janie Coffey, Mallik Singareddy, Ryan McFarland, Jennifer Chapman, Christine Lane, Kelly Lezama (Secretary), John Shermetaro (Treasurer), Joey Marchy (Vice President), Pamela Batts-Brown, Aaron Leedy, Michael Montoya

Absent: Todd Hollinghead (Excused), Bryant Shumaker (Excused), Soner Acar (Excused)

Guests: Michael Trautmann (SIAA), Mike Clark (Times Union J Magazine), Peter King (ULI)

Staff: Kelly Rich

MOTIONS:

1. Motion to approve October consent agenda - APPROVED
2. Motion to approve $1750 for 3 month audit and to change fiscal year to match the calendar year - APPROVED
3. Motion to approve a change to article 12 section 1 to say: “The fiscal year for this Corporation will be January 1 through December 31.” - APPROVED
4. Motion to have SPAR write a Letter of Support to the SIAA’s Historic Infrastructure Parks Initiative - APPROVED
5. Motion to adjourn at 7:31 pm - APPROVED