Board Meeting - 6/20/16

SPAR BOARD OF DIRECTORS MEETING MINUTES
MONDAY, June 20, 2016
6:00 pm SPAR OFFICE

Present: Michelle Tappouni, President. Jack Adams, Todd Hollinghead, Vice President. Jeff Fountain, Aaron Glick, Secretary. Bill Hoff, Ex Officio. Margaret Conner, Treasurer. Jaimee Stewart, Ellen Warring.
Not Present: Charles Garrison, Melanie Messer, Adam Valiani.
Staff/Resources Present:
Christina Parrish, Executive Director
Guests: Ivan Mitchell, JTA, Kimberly Patrie, SPAR DRC Chair, Tim Hope, SHADCO Chair, Joyce Conway, Alexandra McKeown, Debbie Thompson, Yolanda Copeland, Troy Orton, Michael Trautmann, Brendan Haney, Kim Pryor.

CALL TO ORDER:
The meeting was called to order by President Michelle Tappouni at 6:08 pm.

MAY BOARD MEETING MINUTES
Approved by the Board
TREASURER’S REPORT
Approved by the Board
RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE
o Recommend approval of HVAC Repairs 2nd Floor – Building Committee
 Quoted at $1,900 for upstairs repairs
 MOTION APPROVED
o Recommend approval to solicit for quotes to apply roof coating – Building Committee
 Products are available to extend life of roof in lieu of replacement
 MOTION APPROVED
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o Recommend approval to send RFP to CPAs for financial audit – Finance Committee
 2014-2015 to be prepared, Estimated cost $3 ,000 – $5,000, on-going and tax prep - as part
of LISC requirements, will allow for more Federal Grant opportunities
 MOTION APPROVED
o Recommend approval of AmeriCorps part time position – Executive Director
 Annual position starting October 1, total cost to SPAR is $3,500
 MOTION APPROVED
JTA PRESENTATION - BUS SHELTERS - Ivan Mitchell
o Transit improvements along Main and 8th Streets, ADA upgrades, amenity upgrades, stop
assessments of ‘on’ riders, removal and replacement/upgrade of trash cans and benches.
o Unified historic design plan for all historic districts, DT, San Marco, Riverside, and Springfield
pending from JTA, No final design approved or announced. July – target date for COA/HPC approval.
COMMITTEE REPORTS
• Block Captains –Hollinghead
o New Co-Chairs Todd Hollinghead and Tim Hope
o Clean up – Saturday June 25th – Between 8th and 10th on Liberty Street
o Public Safety Fund – Summer funding of police officers possible with current level of funds, target
locations to be discussed by Tim Hope and Todd Hollinghead.
o SHADCO – 9th and Liberty coordination, next meeting Tuesday, June 28th
• SPAR Building Management – Gardner/Conner
o Comcast bill lowered and internet problems worked out
o Seeking bids on interior painting work
o New lease updates
o Awnings
o Plumbing fixture replacements
• Communication – Bill Hoff
o Mark Woods, Feature in Times Union, ‘The Walking Project’
o July 4th Baseball Game
• Design Review Committee –Patrie/ Tappouni
o Consent Agenda
o Mothball of property on 6th Street
o 2-story garage – E. 3rd modern home, new construction
• Development – Messer
o Development Committee to meet soon
• Events
o July 4th – permit acquired, budget submitted $500
 MOTION to accept budget of $500 for July 4th Baseball game, MOTION PASSED.
o Woofstock – co-sponsorship, Sunday June 26th.
o PorchFest
 Jags tickets package deal – “Give and Go with the Jaguars”, referred to the Development
Committee
o Preservation and Restoration of Historic Homes seminar – Wells Fargo, June 23rd
Page 3 of 4
• Finance – Conner
o 2014-2015 Audit
o 2016-2017 Budget
 Each Committee is to create a 2016-2017 budget by September 30th, send to Margaret
• Governance – Stewart
o Continuing work on committee roles and responsibilities. Membership committee reviewed and
accepted by membership committee co-chairs.
• Main Street Beautification – Glick
o Main Street tree and ground covering – Meeting with Councilman Newbie and Gaffney, June 27th
@2:00 pm.
o JTA Bus Stop – awaiting future communication from JTA
• Membership – Warring
o New Co-Chair – Bill Hoff
o Jack Adams volunteered to participate on membership committee
• Urban Core CPAC - Tappouni
o TRUE Commission – Need to appoint a new representative, 5 applicants
o Street Sweeping – Public Works committed to 2 days’ notice before scheduling
o GNP Development – DRC Review, CPAC in July, Planning Committee in July, LUZ in August
EXECUTIVE DIRECTOR’S REPORT - Parrish
o Cultural Council Grant Compliance
o CRA Development
o Preservation Workshops
o Main Street Program
o Art in Public Places program, Klutho Park final approval of giraffe sculpture
• Banners
o Design is set, every other pole on Main and 8th St., Reserve fund set aside for replacement banners
and special event banners
o MOTION by Todd Hollinghead, to extend the offer to each of the three major event committees
(PorchFest, Holiday Home Tour, and Spring Home Tour) to donate one third of the remaining
banner grant money received in 2016 for special event banners with respect to withholding funds
to maintain a fund for replacement banners as needed, MOTION PASSED
OLD BUSINESS
• Developments (GNP, Boys and Girls Club, 9th and Main)
• Executive Director Contract
• Sign Ordinance
• JEA
• COJ Properties 2015-519, Vacant House Registry
o Properties that are awarded must have completed construction within 18 months
NEW BUSINESS
• 2016-382 Public Investment Policy
• Keith Marks Concert at Karpeles
o Future coordination for additional concert events
o Referred to the PorchFest Committee
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ITEMS REFERRED TO COMMITTEES
• Budget and planning of banner locations and event coordination referred to Main Street Beautification
Committee
• Keith Marks concerts, future Karpeles events referred to PorchFest Committee
• Summer schedule/budget Public Safety Fund referred to Block Captains Committee
• Each Committee to create a Committee Budget and provide to Finance Committee by September 30th
COMMENTS FROM GUESTS
• Alexandra McKeown – Hyperion Brewing, Main St between 7th and 8th , expect to open in 9 months
• Michael Trautmann – Klutho bandstand homeless encampment, usage and vandalism of Klutho fountain for homeless bathing
NEXT SCHEDULED MEETINGS
• Executive Committee – 07/13/2016
• July BOD 7/18/2016
ADJOURN - Meeting adjourned at 8:36 pm.

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