SPAR BOARD OF DIRECTORS MEETING MINUTES
MONDAY, April 18, 2016 6:00 pm
SPAR OFFICE
Present: Michelle Tappouni, President Jack Adams Todd Hollinghead, Vice President Bill Hoff, Ex Officio Aaron Glick, Secretary Melanie Messer Margaret Conner, Treasurer Jaimee Stewart Adam Valiani
Not Present: Jeff Fountain Charles Garrison Ellen Warring
Staff/Resources Present: Christina Parrish, Executive Director
Guests: Malik Singareddy
CALL TO ORDER: The meeting was called to order by President Michelle Tappouni at 6:06 pm.
MARCH BOARD MEETING MINUTES Approved by the Board
TREASURER’S REPORT Approved by the Board o Money transferred to Building Fund account o 10 new member dues received o Update on status of year end statement
RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE o None- Executive Committee reviewing Executive Director contract
COMMITTEE REPORTS
• Block Captains – Hoff/Hollinghead o Public Safety Fund – SPAR to secure W-9s from Officer Cusatti, required for Home Tour o Clean Ups – April 30th, JEA/Greenscape tree planting in NW quadrant o SHADCO – Tim Hope Next meeting April 26th
• SPAR Building Management – Gardner/Conner o Bob Olsen has started general repair work on Building o HVAC System – Need quotes. o Terrawise to rent additional space. o T & C landscaping contract has started. o Re-Keying of exterior doors to occur o New mailbox to be installed in rear of building o Comcast – Currently have 2 lines, static IP address MOTION to scale back to one phone line and upgrade to high speed internet. PASSED
• Communication – Bill Hoff o Continuing work on Home Tour organization Each Board member asked to buy/sell 10 tickets each o Scoop newsletter to be distributed first week of May
• Design Review Committee – Kimberly Pattrie/Michelle Tappouni o Appeal of 3rd and Market property o Pearl Street 6 foot tall fence
• Development – Messer o Drafting of “mini” grant program o Assist Executive Director with other grants and grant compliance $10,000 Community First $2,000 + Swisher Safety Fund Art Ventures Fund Grant • Finance – Conner o Propose 16/17 Budget, review in October
• Governance – Stewart o Bylaws Reworking Article 7, Section 10: to require no less than 24 hours’ notice for a special meeting of the Board MOTION to change from 48 hours to 24 hours’ notice to convene a special meeting of the Board. APPROVED. Discussion to align Fiscal year from January 1st to December 31st. DEFERRED • Main Street Beautification – Glick o Main Street tree and ground covering – Committee continuing to coordinate with City officials and subject matter experts o Median Lighting – non working fixtures o JTA Bus Stop – Bus shelter removal and replacement, Stop upgrades, new shelters and garbage cans, design to be vetted with both SPAR and RAP for review and feedback Bronze and Black, perforated metal were favorable design principles
• Membership – Warring o Jack Adams volunteered to assist Ellen Warring with email follow ups of new SPAR members • SAMBA – Parrish o Visit Jacksonville website updates and content improvement
• Spring Home Tour o Venues set - 6 homes confirmed plus starting location at 5th and Main o Volunteers needed at RAM and Jaxson’s Night Market
• Urban Core CPAC o CIP review o Coordination with Bill Joyce, City Public Works Division on street sweeping in Springfield
o Liberty Park Repair/Replace
EXECUTIVE DIRECTOR’S REPORT - Parrish • Community Meetings and Workshops o Preservation Workshop successful, more may be planned in future • DCPS – Mattie V. Parking • Grants o LISC Reporting going well • Banners – COJ permit pending approval • Traffic Study • Giraffe Sculpture for Klutho Park – Approved art in Public Places
OLD BUSINESS • Developments (GNP, Boys and Girls Club) • 9th and Main o COJ negotiating with RFP respondent • HPC Demolition Subcommittee • Sign Ordinance • JEA • COJ Properties 2015-519/Vacant House Registry • June 4th – Disc Golf tournament, SPAR to co-sponsor • SACARC Woofstock, SPAR Co-sponsorship – June 24th/ 25th • Commercial Corridors – Upcoming meeting with LISC
NEW BUSINESS • Residential Alley Task Force o JSO trustee program o SPAR to investigate whether Grant money is available o Engage with new City Bike/Ped Coordinator once hired
ITEMS REFERRED TO COMMITTEES • Block Captain Committee o Alley Task Force • Beautification Committee o Median Lights – options
COMMENTS FROM GUESTS - None
NEXT SCHEDULED MEETINGS • Executive Committee – 05/11/2016 • May BOD 5/16/2016 • Strategic Planning TBD o Leah Donelan – Non-Profit Center
ADJOURN - Meeting adjourned at 8:09 pm.
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