Board Meeting - 1/18/16

MONDAY, JANUARY 18 2016
6:00 pm SPAR OFFICE

Present: Michelle Tappouni, President Jeff Fountain
Todd Hollinghead, Vice President Melanie Messer
Aaron Glick, Secretary Jaimee Stewart
Margaret Conner, Treasurer Adam Valiani
Bill Hoff, Ex Officio Ellen Warring
Not Present:
Jack Adams
Charles Garrison
Damien Robinson
Christina Parrish, Executive Director
Guests: JoLee Gardner, Building Committee Chairperson

CALL TO ORDER:
The meeting was called to order by President Michelle Tappouni at 6:10 pm.

APPROVAL OF NOVEMBER BOARD MEETING MINUTES
Amended and Approved by the Board
APPROVAL OF TREASURER’S REPORT
Approved by the Board
• $3,270 available in the Security Fund after payout to Off-duty officers over Christmas break
RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE
• ED Hours/Contract
o MOTION: To amend the existing contract to continue until a new contract can be negotiated.
PASSED.
• SPAR Building Management
o Capital Needs Assessment to be provided to the Board
o MOTION: To terminate the current agreement (tenant rental collection relationship) with
PropVoice Management. PASSED
o MOTION: SPAR to assume building management to the Building Committee. PASSED
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• SPAR Building/ Capital Reserves
o MOTION: To transfer $30,000 of general funds to Capital Improvement Account and to transfer
$1,000 a month from general funds to Capital Improvement Account. PASSED
• Ionia Demolition
o MOTION: To support the Ionia Street appeal and to support original DRC Committee
recommendation. PASSED
• Executive Committee Financial Authority
o MOTION: The Board to grant the Executive Committee financial authority to spend up to $250 on
items that are not budgeted. PASSED
COMMITTEE REPORTS
• Building – Gardner/Conner
o Proposals have been received for general maintenance repairs and interior painting.
Storefront/window contractors to inspect all building windows.
o T&C Proposal Reviewed for initial service to mulch, replant, and clean parking lot and monthly fee
for property upkeep
 Ellen Warring volunteered to organize a Board landscaping and clean up sometime in
February.
 Proposal for T&C regular maintenance to be confirmed.
• Communication – Bill Hoff
o Looking for content donation/contributors for a monthly Springfield SPAR newsletter.
• Design Review
o Jeff Fountain and Charles Garrison interested in participating on Committee
• Development – Melanie Messer
o To track Cultural Council grant funds
o March 11, 2016, next Wine and Cheese social
• Finance – Conner
o Finance Committee members
• Governance – Jaimee Stewart
o Reviewing by-laws and recommended revisions.
• Membership – Ellen Warring
o Membership cards sent out, Aaron Glick requested a copy of the up to date membership list when it
is ready
• Spring Home Tour – Bill Hoff
o Needs graphic designer(s), Victoria Priester consulted previously
o Last year up to $400 was spent on design alone
• Urban Core CPAC – Michelle Tappouni
o Written report provided
o Alison Goode – Chair
o Liberty Park fence repair – City is awaiting new vendor selection and pricing
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EXECUTIVE DIRECTOR’S REPORT
• Will follow up when she returns from vacation
OLD BUSINESS
• Public Safety Fund – Bill Hoff
o Block Captains – Clean ups to resume in the neighborhood, need 4 or 5 individuals to help organize
o SHADCO
• Banners – Christina Parrish
o No update
• Traffic Study – Christina Parrish
o No update
• Sign Ordinance – Michelle Tappouni
o Meeting to be set up with OGC for introduction of Ordinance
• JEA – Michelle Tappouni
o Portion of 4th Street where original brick pavers present was ‘repaired’ with asphalt – to follow up
and work with JEA
• Vacant House Registry
o NICE Committee reviewed 2015-519. Expected to be sent to standing Council Committees soon.
NEW BUSINESS
• SAMBA
o Meetings to occur, Re-engagement of membership, headed by Chevie Green
• Grants
o LISC
o Cultural Council
ITEMS REFERRED TO COMMITTEES
COMMENTS FROM PUBLIC - None
NEXT SCHEDULED MEETINGS
• February Board of Directors 02/15 or 02/17
• Strategic Planning – Michelle to send poll to board to choose best dates in March.
• Board Orientation
ADJOURN
• Michelle thanked Margaret, JoLee, and Christina as well as recognized significant contributions from others
in the clean-up and yard sale of the SPAR building.
Meeting adjourned at 8:00 pm.

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