Board Meeting - 10/17/16

SPAR BOARD OF DIRECTORS MEETING MINUTES

MONDAY, October 17, 2016

6:00 pm SPAR OFFICE

Present:Michelle Tappouni, President, Jack Adams, Todd Hollinghead, Vice President, Ellen Warring, Aaron Glick, Secretary, Charles Garrison, Melanie Messer, Jaimee Stewart, Adam Valiani, Bill Hoff, Ex Officio 

Not Present: Jeff Fountain 

Staff/Resources Present:

Christina Parrish, Executive Director 

Guests: None 

CALL TO ORDER:

The meeting was called to order by President Michelle Tappouni at 6:13 pm.  

SEPTEMBER BOARD MEETING MINUTES

Approved 

RECOMMENDATIONS TO BOARD FROM EXECUTIVE COMMITTEE

None 

STRATEGIC PLANNING 

COMMITTEE REPORTS

  • Block Captains –Hollinghead/Hope

    • Public Safety Fund – will review funds and if available for Holiday spending

    • Clean Ups – Announcements on Facebook

    • SHADCO

    • Alley Task Force - Continuing to work with RAP

  • SPAR Building Management – Gardner/Conner

    • No damage from Hurricane Matthew

    • Bob Olsen moving forward with applying roof coating

  • Commercial Corridors Beautification Committee – Glick

    • JTA Bus Shelter – no update from JTA

    • Tree replacement and ground cover

      • COJ willing to pay for 100% of perennial peanut, provide irrigation, and amend the soil as needed

      • New contractor for COJ tree program

    • Banners – PRI to fix banner rods, SPAR to collect all downed banners and return to PRI

      • Charles Garrison volunteered to get a count on # still up.

  • Communication – Bill Hoff

    • Kevin O’Halloran

  • Design Review Committee –Pattrie/ Tappouni

    • Restructuring – Committee to function more like a neighborhood assistance group

    • Meetings will occur at a recurring, regular time slot

  • Development – Messer/Gardner

    • New leadership for next fiscal year

    • Grant deliverables tracking system

    • Investigate educational opportunities

  • Events

    • PorchFest

      • Volunteer intensive

      • Fundraising exceeding goals

    • Spring Home Tour

      • Transition from Bill Hoff to Charles Garrison, work to begin after Jan. 1st.

  • Finance

    • Schedule meeting with auditor

    • 2014/2015 Audit/990

    • 2016-2017 Budget

      • Staff Impact Report

      • Committee Budgets

    • Financial Process

  • Governance – Stewart

    • New Board Members/Officers – 4 Candidates vetted, to stand for election

    • Jeff Fountain and Melanie Messer rolling off the Board

    • Committee Descriptions

  • Membership – Warring/Hoff/Adams

    • New Resident Package

    • Member List

      • Software for Membership - $150

      • Fridge Magnet with Important Information – MOTION to approve expenditure of up to $300 foran item to be given to members, APPROVED

  • Urban Core CPAC - Tappouni

    • Michelle Tappouni nominated to Chair 

EXECUTIVE DIRECTOR’S REPORT – Parrish

  • Annual Meeting – 11/10/16

  • Springfield CRA – Consultant’s services 

OLD BUSINESS

  • Traffic Study - COJ Study of SE Quad results forthcoming

  • 2016-382 Public Investment Policy

  • 2015-519/2016-443 COJ Properties

  • J-Bill – Valentino-Diebenow – Subcommittee to give recommendations

  • 2016-476 Main Street Microbrewery PUD, LUZ 10/18/2016

  • Business Zoning

  • Dec 10th – Klutho Park clean up

  • Giraffe sculpture to park moving forward 

NEW BUSINESS

  • Liberty Street Park – SHADCO

  • 2016-682, next upcoming microbrewery PUD

  • Solar Amendment 1

  • Neighborhood Emergency Response Plan

    • Contact EOC

  • Klutho Park multi-use trail construction

  • Bridge Planters – flowers from Luke’s

  • Concert – 2nd Saturday in the Park, Public Concert to begin in March

    • MOTION to support and add to SPAR Budget, APPROVED 

ITEMS REFERRED TO COMMITTEES 

NEXT SCHEDULED MEETINGS

  • Annual Meeting – FSCJ – 11/10

  • Executive Committee – 11/16/2016

  • November BOD 11/21/2016

ADJOURN - Meeting adjourned at 8:06 pm.

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